Finance and Admin Trainee – Lalitpur

Finance and Admin Trainee – Urban Program Office

Job Location: Kusunti, KC Tower, Lalitpur, Nepal

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type: Local – Intern (Fixed Term) (Trainee)

Job Description:

The purpose of this traineeship is to assist Supply Chain Management(SCM) Coordinator in overall Financial, Procurement, and Supply Chain administration such as financial record keeping and accounting, checking financial and supporting documents to release suppliers’ payment and employees claim, processing petty cash payment, filing and documentation, assets, and inventory management and procurement administrations. The trainee aims to learn and develop practical skills in financial, procurement, and supply chain processes and procedures in WVIN’s context by working together with assigned teams/individuals as per assigned tasks and assisting to achieve WVIN’s goal. The trainee is also expected to support other functions (MEAL, Finance etc) of Urban Program Office as per the need.

MAJOR RESPONSIBILITIES:

• Prepare journal vouchers and hold in SunSystem as guided by Supervisor
• Petty cash payment and maintain up to date records and prepare petty cash voucher
• Prepare bank deposits and maintain up to date records and prepare receipt vouchers
• Assist in preparing monthly financial reports.
• Support in collecting authorized payment documents from Supply Chain and perform arithmetic and approval checking as per the WVIN standard procurement, financial and accounting procedures and forward to Finance Coordinator for payment.
• Review calculation and invoices of medical Claims of the Urban staff as per the WVIN medical policy.
•  Assist in review and record employee EER (Employee Expenses Report) in accordance with the WV FM Guidelines.
• Support in the systematic filing system of key documents (in hard copy and soft copy) as per FFM manual.
• Assist in preparing and uploading/e-filing of procurement/sourcing documents on SCAI system
•  Assist to compile suppliers’ information including supplier’s names, addresses, and bank details.
• Support in updating suppliers information in the system i.e. SCAI
•  Support in day-to-day asset management function: issue and receipt to different departments including PNGOs, record-keeping and documentation, codifying, temporary movement update in asset register, preparation loss and damage reports, perioding physical verification etc.
•  Support in procurement administration: Market Assessment and Supplier Pre-Qualification, drafting the RFQ/RFP documents for different GWS, collect and prepare bid analysis report including preparation of procurement committee submission documents and meeting minutes, preparation of master data management(contract and supplier register), communication with supplier and internal customer, sourcing/procurement compliance and documentation, procurement and supply chain reporting and analyzing etc.
• Support Urban MEAL for technical program baseline evaluation (NRL and PCESP).
• Support in producing learning documents and evidences.
• Data verification and validation
• Support Urban MEAL as required and needed.

Required Education, training, license, registration and certification

• At least a Bachelor’s Degree in a Management – Finance

Preferred Knowledge and Qualifications

Knowledge

• Basic knowledge of accounting theory and financial analysis required. Experience in financial reporting preferable.
• Competent in the use of Microsoft Office computer programs including Word, Excel, PowerPoint

Skills

•  Strong communication skills, including across cultures
•  Strong interpersonal skills, including the ability and commitment to listen to others

Qualities

• Humility, respect, and care for others – especially the vulnerable
•  Resourcefulness, adaptability, and flexibility
• Openness to and eagerness to learn
• Commitment to World Vision’s values.
• Ability to operate effectively and sensitively in the cultural context of Nepal
• Committed with World Vision Ethos, Vision Mission and Core Values.

Travel and/or Work Environment

• Be flexible, adaptable and Initiate for own learning and development in the WVIN context. Keep daily learning records and prepare monthly progress reports
• Prepare action plan based on the team plans together with supervisors and team members and act accordingly
• While this job description is intended to be an accurate reflection of the duties involved in this position, WVI reserves the right to add, remove or alter duties when necessary

** IF YOU ARE FORMER REGISTERED CHILDREN OF WVIN PLEASE MENTION THIS IN YOUR CV/ APPLICATION LETTER

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVIN reserves all rights to qualify/disqualify applications in any case.

People & Culture Department

World Vision International Nepal

Applicant Types Accepted: Local Applicants Only