Medical Assistant- Data Processing

  • Full Time
  • Kathmandu
  • Applications have closed

Website IOM Nepal


Medical Assistant- Data Processing

Duty Station: Kathmandu, Nepal
Classification: General Service Staff, G-4
Type of Appointment: OYFT, (One Year Fixed Term)
Estimated Start Date: As soon as possible
Closing Date: January 12, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are defined as staff members holding a fixed-term or short-term graded or ungraded contract and staff on Special Leave Without Pay (SLWOP).

United Nations, International Organization for Migration has a zero-tolerance against Sexual exploitation and Abuse (SEA) and sexual harassment (SH). Everyone is responsible for preventing sexual exploitation and abuse (PSEA), and all UN personnel must adhere to the standards of conduct that preserves PSEA principles (both during work hours and outside work hours). All selected candidates will, therefore, go through a safe hiring process.


IOM, as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of Chief of Mission and direct supervision of Chief Migration Health Officer, the successful candidate will be responsible for carrying out the following duties and responsibilities in relation to the MHD and MHAC in Kathmandu, Nepal.

Core Functions / Responsibilities:

1. Work actively with various data platforms in Use in IOM: MiMOSA, E-medical, UKTB and other medical software’s.
2. Enter data in an accurate and precise manner minimizing the data entry errors and biases.
3. Assist the MHD team in data entry and data use errands communicating findings to the Chief Migration Health Officer.
4. Perform regular QC and QA of the entered data in the data platforms.
5. Assist the Chief Migration Health Officer in preparation of weekly, monthly, periodic, and annual reports with use of Microsoft BI Power and other reporting tools.
6. Assist the Chief Migration Health Officer and MHD Nepal in regular update of the MHD information on the country MHD Website.
7. Proactively assist the team with preparations of the medical forms, laboratory labels, serology code books, chest x-ray labels and daily scheduling of MHD health assessments.
8. Assist in analysis of various tools pertaining to migrant flow and satisfaction in MHAC, including active monitoring of scheduling trends.
9. Proactively communicate errors in data platforms with the IOM HIM in coordination with Chief Migration Health Officer.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience


  •  Bachelor’s Degree from accredited Institution with at least two years of relevant working experience; or,
  • Secondary School Diploma with at least four years of relevant working experience.
  • Certificate in IT/Data entry is an advantage.


  • Experience in computer data entry, elaboration and analysis.
  • Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage.
  • Previous working experience with NGOs or international organizations is an added advantage.


  •  Typing speed of at least 60 words per minute.
  • High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset.


  • Fluency in English and Nepali (oral and written)

Required Competencies

  •  Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
-Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

-Core Competencies– Behavioural Indicators level 2

o Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
o Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
o Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
o Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
o Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Baluwatar, Kathmandu or email to by 12 January 2024. Only short-listed candidates will be called for interview.