Program Assistant

Position: Program Assistant
Location: Bargachhi – 1, Bardibas, Mahottari, Nepal

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Under the guidance of Integrated Programme Lead, the Programme Assistant will assist in providing close support to ensure the timely and quality implementation of ongoing projects under field office, including coordination and communication among the departments, resource management, quality control, monitoring and reporting alignment to quality standard and support office requirements.

The position will support for the operations related communications to different departments at field office and national Office, working to build trust and confidence in Field Office (FO) capacity through providing accurate and timely information on project operational progress. The program assistant will work closely with FO management team for the proper recording, reporting, communicating for the collection of agendas, decisions and remain in close coordination with partners’ team as guided.

Portfolio management; program and project operation to ensure they are on track and are of good quality

• Support Integrated Programme Lead (IPL) for monitoring and tracking of all the projects/programme under sponsorship, grant and PNS projects..
• Support IPL to ensure the incorporation of international and WV standards, as well as DME, Accountability and GEDSI processes and findings into all project implementation processes.
• Support supervisor in compilation of each sector portfolio records in the defined repository, share the information for the decision making.
• Compile summary of the collected reports and data
• Support technical leads in compiling consolidated DIP, ITT progress and budget burn rates etc.
• Collect feedback on gaps or issues on the projects and programmes operations.
• Prepare programme/project summaries including infographics on progress
• Support for maintaining up to date and accurate project archives to support ongoing information management needs and future audits under field office
• Support in start up and closure of projects
• Facilitate collaboration and coordination with Field Office and Partner NGO teams

Recording and Reporting to highlight on quality results and contribution to make decisions.

• Manage the project reporting schedule per donor/ support office requirements, including periodic and end of project reports, clearly communicating timeline, process, and specific requirements to internal/field teams to ensure the timely delivery of high-quality reports.
• Support supervisor to review and polish the reports by ensuring that requirements and queries are met and addressed before the submission..
• Ensure that gaps in project performance as well as lessons learned are identified through the reporting process and actioned by the relevant department; follow up to ensure the actions are implemented when critical to project performance and meeting donor expectations.
• Support supervisor in record keeping, reporting on the decisions carried out during the meeting or others with partners, management team, cross functions and Field Office.
• System and dashboard update to be informed about the progress regularly.
• Ensure WVI systems; Impaq, horizon, etc. are kept up to date with project information
• Help in updating database and other digital platforms to input statistics and data
• Contribute to the development and implementation of internal systems and processes to support effective programme management and operations.

Provide administrative support to field operations leadership

• Prepare and share field office team’s periodic calendar
• Support with scheduling and preparing for meetings, including room booking, vehicle requests, gathering documentation and materials.
• Attend key meetings to take minutes; distribute and follow up on agreed actions with meeting participants.
• Coordinate with field office management team, cross functions, to track project quarterly and monthly planning, project updates, documentations, reporting etc.
• relevant duties as assigned by supervisor.

Professional personal development to accelerate leadership growth.

• Increasing demonstration and understanding of and commitment to World Vision’s Core Values in the approach to work and relationships;
• Performance review completed and personal development goal achieved;
• Update information and knowledge gathered through participation of meeting, training, workshop and exchange visit;
• Anything else requested by the line manager to support the quality of programming for WVI Nepal.
• Support a relief response for the relevant sector.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• • Self-starter who can work independently under pressure
  • Minimum of 2-year experience in relief and development work.

Required Education, training, license, registration and certification

• Intermediate or equivalent in relevant fields of study such as development studies, Political Science/International Relations, Economics, Sociology, or other related fields.

Preferred Knowledge and Qualifications

• A good fluency in using digital platforms
• Good in both English and Nepali
• Have excellent communication, documentation and coordination skills
• High level of integrity towards resources, and identifying risks etc.
• Strong analytical skills
• Proven experience as a team player
• Demonstrated collaboration & team building skills
• Proven ability to write and produce reports and publications
• Competent in the use of Microsoft Office computer programs including; Word, Excel and PowerPoint.
• Strong negotiation, interpersonal skills, organizational, administrative and facilitation skills
• Must be able to interact with diverse groups and stakeholders

Applicant Types Accepted: Local Applicants Only

End Date: November 1, 2025