Trainee – Admin Associate

  • Full Time
  • Kathmandu
  • Applications have closed

Website DanChurchAid


Trainee (Admin Associate) at DCA Nepal

Title: Trainee ( Admin Associate) at DCA Nepal
Number: 3216
Location: Nepal
Department: CO Nepal
Contact person: Anjula Pradhan Head of HR
Country: Nepal
Vacancy is: National
Place of work: Kathmandu

DanChurchAid is an independent and humanitarian Danish organisation with a vision of a world without hunger, poverty and oppression, in which popular and political powers constantly work strongly and actively for a just and sustainable distribution and use of the earth’s resources. We have been supporting development work in Nepal since the 1980s. We focus on Fight extreme inequality, Save lives, Build resilient communities and Climate change to improve the life of the most marginalized communities in some of the most remote and vulnerable regions of Nepal, through a rights-based approach.

DCA Nepal seeks application from female candidates who is keen to build foundation for challenging and rewarding career in an international development environment through hands-on knowledge and practical experience as Trainee in the capacity of Admin Associate. This is an opportunity starting immediately for one year based at Nepal Country Office, Kathmandu.

The Trainee reports to Office Manager. She will be responsible as front desk contact point; supporting Office Manager in providing admin and logistic services; maintaining office inventory; making travel and ticketing arrangements. In addition, she will extend her support to Finance team in submitting payment request with proper documentation and filing accounts documents.

Key responsibilities include:

  • Receive all telephone calls and visitors with courtesy
  • Maintain and update employee telephone list and emergency information
  • Provide admin and logistics support for office management and official events
  • Arrange tickets for domestic travel for DCA employee, consultants and official visitors
  • Maintain a list of all upcoming travel, including details regarding dates, schedules and itineraries
  • Prepare vendors invoicing and submit payment requests to Finance team ensuring proper documentation
  • Assist the Finance Officer in preparing cheque/voucher as needed and informing vendors/ service providers, and consultants for its collection
  • Scan and file accounts documents

What you bring:

  • Master’s Degree in relevant subject with prior experience in administrative functions is desirable
  • Knowledge of office administration and procedures
  • Telephone handling and good coordination and interpersonal skills
  • Good verbal and written communication both in Nepali and English
  • Ability and willingness to work in team
  • Self-motivated, creative and ability to perform with minimal supervision
  • Role model for diversity, inclusion and belonging, as well as for contributing to positive team spirit

Please submit your application by clicking the “Apply” button below the job posting.

Applications consisting of the below will only be considered:

Cover Letter (max 1 page)
CV (max 2 pages)

Only short-listed candidates will be contacted.

Closing date for application will be Wednesday, 10 January 2024

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

Deadline: 10/01/2024, 23:45